The most trusted multidisciplinary AI agent for enterprise teams and small businesses
An AI agent that finds venues and plans offsites
United is an AI agent that finds venues for offsites, team events and client dinners, contacts them, negotiates terms, pays deposits and coordinates the day.
What it is
United is an AI agent that finds venues for offsites, team events and client dinners, contacts them, negotiates terms, pays deposits and coordinates the day.
Who it is for
Event and workplace teams, executive assistants and team leads planning an offsite, a team event or a client dinner.
What the agent does, step by step
- You describe the event: how many people, which city, the date and the budget.
- United searches listing sources, reviews and the venues' own pages at the depth you choose, and shows the price of the search before it runs.
- It writes a short read of what it found and offers next moves, such as emailing the venues.
- It contacts the venues and negotiates the terms.
- A person accepts the venue's terms, and United pays the deposit from the wallet once it is approved.
- United coordinates the day and publishes the event to the employees who are invited.
Everything it handles
- Venue search across listing sources, reviews and the venues' own pages
- Three search depths, each showing its price before it runs
- Next moves after a search, each shown with its estimated cost before it runs
- Contacting venues
- Negotiating terms
- Paying deposits
- Coordinating the day
- Events published to employees at their nearest office
- Restaurant reservations and event tickets
What stays with a person
- The wallet. Your company funds it, and the agents cannot spend more than it holds or more than the limits you set.
- Approvals. Anything above the thresholds you set waits for an approver before money moves. You can require approval for a whole category, whatever the amount.
- Policy and budgets. You set them per company, office, department and person, and they stack.
- Venue terms. Accepting a venue's terms and conditions always goes to a person.
- Next moves. A move that sends money to someone outside United always needs a person's approval.
Where it works
United runs as a shared service operated in the United States, or as a dedicated instance on Amazon Web Services in the region you choose, inside United's account or your own.
Your employees use it from the United app on iPhone and Android, from the web, or from inside Claude or ChatGPT through the United connector. They sign in with their work account through your identity provider.
Works in the apps your team already uses
Some of this work happens in apps that have no API. For that, United uses a dedicated phone United runs for your company, so the agent can use apps that have no API.
The agent signs in with your company's own accounts on the delivery, rideshare and shopping apps your team already uses, office supply and warehouse retailers, and restaurant reservation and event ticket apps.
It works one step at a time, keeps a record of every step, and stops before any payment step until a person approves.
What it costs
The Teams plan is $2,500 per department, per month. It includes every United agent for that department.
Your company loads a wallet. What the agents buy is paid from it at the price shown before each purchase, plus a service fee per purchase that is always shown before you approve.
Companies that want United inside their own cloud, connected to their own systems, talk to us about the Enterprise plan.
How to start
- Register your company and your first department. You can start the same day, with no sales call.
- Load the wallet, then set your budgets, limits and approval rules.
- Invite the people who will ask United for things. They download the app or add the United connector, and make their first request.
We suggest starting with one agent and one group of people, then switching on the next agent once the first is working. Switching one on later is a setting, not a new project.
Questions and answers
Does United sign venue contracts?
No. United prepares everything up to the terms and hands them to a person, because agreeing to terms can create an obligation your company has not authorized.
How does United find venues?
With a search across listing sources, reviews and the venues' own pages. You choose how deep it goes, and each depth shows its price before it runs.
Can employees see the event?
Yes. A confirmed event is published to employees, so each person sees what is happening at their nearest office.
Why teams trust United AI
Built so nothing happens without you.
United plans and buys travel, food, gifts, events and supplies inside your company's policy, with your approval on every purchase.
- Nothing is bought without your approval. Every purchase is approved on United's own page before money moves, and anything above the limits you set waits for your approver.
- Your company's policy is applied to every purchase. Every action runs inside the budgets, rules and approval thresholds you set, and United never books outside policy.
- Every purchase uses a single-use card for that amount. Each card is scoped to that exact amount and merchant, closes when the transaction clears and is never reused.
- Every purchase is recorded in an audit trail. Who asked, who approved, what was bought, what it cost and which budget paid: the same record your auditor works from.
- Your data is kept separate from every other company. Every record carries your organization and every query is scoped to it. Data is encrypted in transit and at rest.
- You can run United in your own cloud account. A dedicated instance has its own servers and its own database, shared with no other customer, in your cloud account or ours.
- Every vendor that handles your data is named. Our subprocessors page names every vendor that processes data for us, and no model is trained on customer data.
Talk to United: Book a meeting or email hello@joinunited.ai.
Page: https://www.askunited.ai/use-cases/venues-and-offsites
Last changed: 2026-11-10